The Most Preferred Enterprise Archiving Solution: Veritas Enterprise Vault

INTRODUCTION

Veritas Enterprise Vault is a data management and archiving software. It is designed specifically to meet the data management requirements of large-scale businesses. The software allows organizations to store, archive and manage their electronic messages (email), files, databases and other data centrally.

Enterprise Vault & data management

Data management

Data growing at an ever-faster rate brings management difficulties along with it. Being able to manage data, keep it accessible and track information that matters to the company is of great importance from a data management standpoint.

Data management can be summarized under the following main headings:

Data privacy

Within a constantly growing pile of data, it is clear that organizations need a structure in which they can tell where data critical to their corporate identity is stored, who can access it, and how its sharing is kept under control. To minimize the risk of data being lost or leaked, data must therefore be analysed and data security maintained at the highest level.

Regulatory compliance

Alongside the protection of personal data set out in the Personal Data Protection Law (KVKK), compliance with the regulations in force in each sector has also become a legal obligation. The data types covered by those regulations must be protected as well.

Enterprise Vault models

Mailbox Archiving licence

The licensing model required to archive user mailboxes held on the mail server.

E-Discovery (Journaling)

The licensing model required to archive all incoming and outgoing mail for users on the Exchange server. It additionally grants the right to use the Discovery Accelerator application.

Discovery Accelerator is used to search, mark and export all data archived by Enterprise Vault (Exchange, file, SharePoint and so on) from a single application. Role-based permissions can be granted to audit teams so that they can manage this process themselves.

File Archiving

The licensing model required to archive data from file servers.

Classification & Retention Management

The licensing model required to classify the data archived by Enterprise Vault and assign lifetimes to that data according to its classification type.

The classification management interface includes ready-made regulatory templates such as KVKK, PII, GDPR and HIPAA.

Classifying regulated mail or document types according to defined labels

Setting different lifetimes for different data types alongside that classification

Veritas email archiving moves your messages and their attachments out of your Outlook (your Exchange mailbox) and into an environment you can reach online, according to policies set by IT administrators (based on date or on your mailbox quota). That destination is called the archive, and the operation is called archiving. For every archived email there is a shortcut in your Outlook. The shortcut lets you reach the original message instantly.

Your other older Outlook items can be archived too; you will find calendar items, tasks, notes, your contacts and so on in your archive as well. You can also add mail you rarely use to the archive yourself (store), take an old message you use often back out of the archive (restore), or delete a message from the archive that you no longer need.

Archiving email communication: Veritas Mail Archive automatically archives all incoming and outgoing email. This helps businesses meet their legal requirements, track email traffic and preserve their communication history over time.

Managing email communication: Veritas Mail Archive makes it possible to manage email communication effectively. Users can quickly reach archived email, search it and retrieve it when needed. That matters for organizing communications and making them findable when required.

Legal compliance and audit: businesses may need to comply with legal regulations, and Veritas Mail Archive is an important tool for meeting those requirements. Businesses can store their email communication history securely and verify it when necessary.

Data protection and security: Veritas Mail Archive backs email communication data with protection and security measures. This helps prevent data loss, detect malicious software and reduce data breaches.

Data analytics and reporting: the platform allows users to perform data analytics on email traffic and generate reports, helping businesses understand their communication trends and patterns.

In short, Veritas Enterprise Vault is a critical email data management solution for large businesses. It carries out important tasks such as organizing a business's email communication, complying with legal requirements, protecting data and making access easier. The software's full functionality and features may vary depending on the version in use, and can be customized to your organization's needs.